Search not finding new photos

[Henry Gilbey]

New to catalogue based software like this so please bear with me..........

Playing around with the latest beta and this could be so useful for me. I somehow managed to get PM6+ to scan my library of photos and I ran some sample searches by specific keywords and so on, works great.

BUT, I shot some more photos yesterday and then added them to my image library via my usual GoodSync, but PM6+ has not picked up on these new additions. I ran a search using a specific keyword and the new photos did not show up.

Why is this? Why is PM6+ not picking up on the new additions?

So hoping I don't have to manually do something each and every time I process a photo shoot and sync the photos to my library.

Any ideas? Thanks in advance

[kclaar]

It sounds like you added the new images to the folder on your disk, but did not add the images to the catalog. Within PM6+, if you select the new images and then right-click on one of the selected images, you will see an Include in Catalog option in the menu. Or, after selecting the new images in PM6+, in the menu bar click Catalog, then Include selected images. This will add your images to the catalog.

You can also add images to the catalog during the ingest process.

-- Ken

[Henry Gilbey]

Ken, many thanks for getting back to me, have tried this manually but it keeps saying "Please select one or more Catalogs for Add/Modify.  None are currently selected for modification." Help!

But seriously, are you saying that whenever I process and add new photos to catalogues I am going to need to then manually select them and add them to various catalogues? Does PM6+ not automatically keep track of additions to the catalogues?

[Kirk Baker]

Henry,

Ken, many thanks for getting back to me, have tried this manually but it keeps saying "Please select one or more Catalogs for Add/Modify.  None are currently selected for modification." Help!

Open up the Catalog Management window by selecting "Manage Catalogs..." from the Catalog menu.  At the top is a list of your currently known catalogs along with two columns of check boxes.  Make sure at least one catalog has its corresponding Add/Modify check box checked.

But seriously, are you saying that whenever I process and add new photos to catalogues I am going to need to then manually select them and add them to various catalogues? Does PM6+ not automatically keep track of additions to the catalogues?

If you add photos to a catalog, you've added them to a catalog.  But I think you're mixing terminology here.  I think you're adding photos to a file system (folders on a hard drive) and not to a catalog.  PM doesn't watch your entire set of disks for changes and then automatically add them to your catalogs.  Without being able to tie into the file system, this would be rather difficult/expensive/slow to accomplish and would not at all work on networked file systems.

-Kirk

[Henry Gilbey]

But seriously, are you saying that whenever I process and add new photos to catalogues I am going to need to then manually select them and add them to various catalogues? Does PM6+ not automatically keep track of additions to the catalogues?

If you add photos to a catalog, you've added them to a catalog.  But I think you're mixing terminology here.  I think you're adding photos to a file system (folders on a hard drive) and not to a catalog.  PM doesn't watch your entire set of disks for changes and then automatically add them to your catalogs.  Without being able to tie into the file system, this would be rather difficult/expensive/slow to accomplish and would not at all work on networked file systems.

Kirk, thanks for replying..........

Okay, so via drag and drop or syncing via GoodSync or whatever, I am obviously adding photos to my file system, sorry for the confusion.

When I shoot photos I will end up adding RAW files and then what I call Large JPEGs and Small JPEGs to my file system - and at some point I am going to need to search these either individually or all together.

Are you saying that the way this new software works means that after each processing session I will need to manually add the resulting RAW, Large JPEGs and Small JPEGs to my catalogue or catalogues? I have no prior experience of catalogue software so please excuse my ignorance here, I was quite happy using the Search facilities in PM5 but obviously those parts did not carry over to PM6 - hence my trying out this PM6+ beta. I love how deeply I can dial down into searching keywords and headlines and so on, but I am at day one with how software like this manages a catalogue. Perhaps I wrongly assumed that PM6+ was going to somehow pick up on the additions to my file systems?

If this is the case that new images need to be manually added to the catalogue(s), please could you recommend the easiest and most efficient way to do so, thanks

[Kirk Baker]

Henry,

Perhaps if you were to illustrate how your Large JPEGs and Small JPEGs are stored on disk?  Are they in their own folders?  Mixed in with the RAW files?

Knowing a bit more would help me help you better.

-Kirk

[Henry Gilbey]

Thanks Kirk, I will try and explain my systems here...........

When I shoot images and come back to my computer, I do what I need to do with the RAW files in PM (cull, rename, keyword etc.), then process them out to JPEG via Capture One. The resulting JPEGs are then copied out to my various folders described below, usually via GoodSync.

RAW files are not such an issue, it's more the outputted Large JPEGs that I need to search and get out to clients, and then I also need to search my Small JPEGs for pix to use on my blog, Facebook, and so on.

Since day one with digital photography I have stored all my outputted Large JPEGs in what is a big and growing folder I suppose - within that folder are many sub-folders that are named with headings that make sense to me and what I shoot. I have always keyworded my images, both for clients to create captions in magazines, and then for me to be able to search my image library, which of course I was doing on a simple level in your PM5.

Every single Large JPEG then has a corresponding Small JPEG created, and that library as such is then stored in a separate and growing folder - all the sub-folders exactly match my Large JPEG folder if that makes sense? Apologies if this seems a weird way to work, but because I have always been so fanatical about precise keywording, it's a system that works perfectly for me.

So bearing in mind that I know nothing about a proper catalogue piece of software, I upgraded to your PM6 mainly to get at this PM6+ beta and see if it worked for me. Ideally I want to stick with your software because it's so good and has worked so well for me for years now............

I think I have done the right thing this end - somehow I managed to get PM6+ to create a Large JPEG and then a Small JPEG catalogue which I can now search (it took ages to scan my folders, but I assume this is normal?), and yes, I am blown away with how detailed my searches can be! I also create headlines for a number of my images to be able to keep track of which magazine has seen which images or published with image and so on, so as I get to grips with your PM6+, I am starting to see how the extra details are helping.

Does that explain things a bit better? Sorry for the long message!

I have gone back to the latest Large and Small JPEGs I outputted and have now managed to manually add them to my two main catalogues within PM6+, but if I have to do this as an extra step every time I process images I am going to have a problem with missing things sometimes. Am I doing something wrong?

When I manually add photos to my PM6+ catalogues, do I need to make sure I add the photos from within my (Mac) based folder system? If you add images to a PM6+ catalogue and then move those images within my folder system, does this mess the catalogue up?

 

[Kirk Baker]

Henry,

...

Does that explain things a bit better? Sorry for the long message!

Yes, and no problem.

I have gone back to the latest Large and Small JPEGs I outputted and have now managed to manually add them to my two main catalogues within PM6+, but if I have to do this as an extra step every time I process images I am going to have a problem with missing things sometimes. Am I doing something wrong?

When we add the filesystem sync feature you should be able to do your outside work and then sync when you get back and PM+ will notice and track the new files.

When I manually add photos to my PM6+ catalogues, do I need to make sure I add the photos from within my (Mac) based folder system? If you add images to a PM6+ catalogue and then move those images within my folder system, does this mess the catalogue up?

You should try to move/delete/rename/etc. from within PM+ if possible, otherwise you'll have to sync again.

-Kirk

[Henry Gilbey]

Thanks Kirk........

So I am hoping there might be a great big Sync button in the near future? SO much easier than having to manually select and "Include in Catalogue" each time, and to be honest if I had to include that extra step into my workflow I'd be forced to go elsewhere - which I really don't want to do..........

I do all my deleting, renaming and keywording etc. within PM, but it's after all that is done and I have the finished JPEGs that I then copy/sync them to my folder system on my iMac - and it's so much easier and faster to head out of PM and use a specialist bit of software like GoodSync or whatever it may be to do this. I have various saved "jobs" within GoodSync that enable very fast copying of images to the specific folders on my computer.

It's after I have copied my Large and Small JPEGs over to the relevant folders that I'd love to be able to hit this great big SYNC button within PM6+, and have my PM catalogues scanned and updated in the background.

Pretty please?!

Many thanks for your help as always.

[OldRadioGuy]

Why not begin your ingest process with PM+ and eliminate the goodSync step? PM+ is extremely flexible and efficient, and the support from the folks at CameraBits is the best!

Bob

[bazography]

When I shoot images and come back to my computer, I do what I need to do with the RAW files in PM (cull, rename, keyword etc.), then process them out to JPEG via Capture One. The resulting JPEGs are then copied out to my various folders described below, usually via GoodSync.

Further to OldRadioGuy's post, I was also wondering why Goodsync would be needed. My workflow involves something similar and PM does all this beautifully. I set up snapshots for the Copy and Save As functions so I can either simply Copy files to specific folders, or I will use Save As to make particular size JPGs which are then saved to specific folders. With snapshots it's all done with one click.

(it took ages to scan my folders, but I assume this is normal?)

In case you weren't aware...
When you make a new catalog, the option to generate offline thumbnails of your images is turned on by default. These thumbnails are only used if your images are offline, which is great if you use external drives that aren't always available. If your images are never offline then you can shut this feature off (in the "Manage Catalogs" dialog) and this will speed things up when adding images to a catalog, plus you'll save hard drive space too.

[Henry Gilbey]

Why not begin your ingest process with PM+ and eliminate the goodSync step? PM+ is extremely flexible and efficient, and the support from the folks at CameraBits is the best!

Bob

Bob, apologies, I didn't put that step in my workflow in my description - I do start the whole process as such with PM ingesting from my cards, can't do without it in fact!

[Henry Gilbey]

When I shoot images and come back to my computer, I do what I need to do with the RAW files in PM (cull, rename, keyword etc.), then process them out to JPEG via Capture One. The resulting JPEGs are then copied out to my various folders described below, usually via GoodSync.

Further to OldRadioGuy's post, I was also wondering why Goodsync would be needed. My workflow involves something similar and PM does all this beautifully. I set up snapshots for the Copy and Save As functions so I can either simply Copy files to specific folders, or I will use Save As to make particular size JPGs which are then saved to specific folders. With snapshots it's all done with one click.

Crumbs, thank you, thank you, thank you! I use snapshots all the time for various rename tasks I have set up, but I had absolutely no idea that you could also set up and save various snapshots for copying and/or moving images to specific folders...........but now I do, and I cannot thank you enough from here in Cornwall, UK! I am now going to go through the various "tasks" I have setup within GoodSync and save them as specific snapshots within PM.

Genius, thank you on a December morning!

(it took ages to scan my folders, but I assume this is normal?)

In case you weren't aware...
When you make a new catalog, the option to generate offline thumbnails of your images is turned on by default. These thumbnails are only used if your images are offline, which is great if you use external drives that aren't always available. If your images are never offline then you can shut this feature off (in the "Manage Catalogs" dialog) and this will speed things up when adding images to a catalog, plus you'll save hard drive space too.

I wasn't remotely aware, thank you for this, will do so